16 Nov Why Use Microsoft Teams for YOUR Team?
Why Use Microsoft Teams for YOUR Team?
The way that we work is quickly changing. There is a greater focus on remote working and the ability to use technology to streamline the workplace. Many tools have been developed to make collaboration easier. However, one of the best is Microsoft Teams. It integrates your entire office and it comes with all Office 365 subscriptions! Let’s take a closer look at this software and how it can help your business.
Collaborate On Projects and Files – MS Teams and Office 365 Planner
One of the biggest benefits of the Microsoft Teams app is how easy it is for you to collaborate with team members. Users will be able to co-author files in real-time. No matter where they are in the world, employees will be able to work together. Another great function is the ability to store your notes and calendar entries together. Keeping everything in the Office 365 Planner app will make it a lot easier to stay on top of your work.
Another great feature is the ability to share your screen. This ensures that everyone is, literally, on the same page. It can also be a great way for team members to get feedback. You’ll be able to control this process as well. You can decide what part of your screen you want to share. For example, you might only want to share one specific file. This feature will prevent you from showing more than you intended.
Telecommuting – Outlook Teams and Video Calls
One of the most important parts of telecommuting is being able to communicate with everyone in the organization. This is another area where Microsoft Teams shines. All conversations will be kept in the same place when you use Outlook Teams. This makes it easy for employees to check their emails to get more clarification about a project. You’ll also be able to share calendar entries, files, and spreadsheets. This ensures that everyone has the information that they need to do a great job.
You’ll also be able to start a video call with the touch of a button. The app comes with the ability to let others know whether you are at your desk, or away. This makes it easy to find the perfect time to schedule your video calls.
If you’re working as part of a small team, you can set up smaller groups. To discuss confidential information, you can start private calls. This will be a secure conversation between you and the person you’re calling. You can also restrict who has access to certain files and notes.
If you’re leading a larger team, you’ll be able to start a group call. This is the perfect way for everyone to get together and talk about a project. It also allows you to read body language, which helps you fully understand others. This software can handle large meetings, accommodating your entire workforce.
The Together Mode feature enables AI, which makes everyone feel like they are in the same room. This can be a great way of building a company culture, bringing everyone together.
Built-In Apps – Office 365 Teams
One of the benefits of using Microsoft Teams is the ability to incorporate a range of other well-known apps. As we mentioned earlier, you’ll be able to bring in Outlook Teams, to manage all your email communications. You’ll also be able to use Word and Excel to create documents. Microsoft Planner will help you keep track of important dates and times. All of these are a breeze to install, taking a few minutes.
Another benefit is the ability to build your own apps. In the past, this would have required extensive coding experience. Now, you don’t need to spend thousands hiring coding experts. This can let you customize the experience to better suit your business. As an example, you can use the Power Automate feature. This will let you automate some of the more repetitive tasks that your workforce faces. This frees up time to focus on more important things. You can also create Power BI. This uses data to help you make important decisions.
Another benefit of the apps on Microsoft Teams is that you can incorporate them into your meetings. As an example, you might be able to bring up information about a project. Before the meeting, you can specify that only you will be able to see this. So, you’ll have all the facts at your fingertips, without bothering your guests. As you can imagine, this can be invaluable when you’re meeting with prospective clients.
Microsoft Teams and Office 365 Security
Security is at the center of what we do. And businesses need to be more aware of the potential security issues when setting up your employees for telecommuting. A lack of security can be devastating, cost your organization thousands of dollars and cause you to lose the trust of employees and customers. Microsoft Teams has been built with your security in mind. Your data will be encrypted. Multi-factor authentication will be used. It’s also been designed to meet international privacy and security benchmarks. As a result, your information will be kept private.
The way that we conduct business is always changing. And right now, telecommuting is becoming the new normal. As a result, you’ll need to find a way to adapt, allowing employees more flexibility. The solution we recommend is Microsoft Teams. As we’ve seen, there are dozens of features included with this software, which can make your business easier.
Take a closer look at Microsoft Teams to determine whether it will be the right fit for your organization.
For more customized help and questions request a free consultation or call us at 407-389-1670 to find out how we can customize MS Teams for your company.
Our service area spans Central Florida, including all of Orange County and Seminole County, specifically: Downtown Orlando, Winter Park, Maitland, Altamonte Springs, Oviedo, Casselberry, Winter Springs, College Park, Thornton Park, Lake Mary, Longwood, Apopka, Fern Park, Winter Garden and Ocoee.