11 Jul The Best Tools for Office Automation in 2022
Office automation can be an incredible resource to improve not only the health of your business but also the lives of your employees. Automating your company’s data makes your team’s routine tasks easier, quicker, and more efficient—but only if you’re using the right automation software.
Every year more and more office automation tools are becoming available. Understanding what tools are available and how companies can use them is critical for growing your business.
At Consortyo, we’re experts at working with whatever tools you’re using and understanding your data to make everything flow together, making everything more manageable and more cost-effective for you.
What Are the Main Goals of Office Automation?
Office automation is about efficiency. Properly automating your network saves time and money because if you’re using the right tools, you only have to enter your data once, and it flows through your entire system.
The proper automation setup makes analyzing your company’s output easier, leading to more robust and more complete business reports. More complete data, in turn, leads to more efficiency, which eventually leads to lower costs and increased profits.
Office automation also can have a positive impact on your employees’ morale. Modern workers are bombarded with information, notifications, distractions, and an ever-growing task list. By taking specific tasks off of the plate of your employees, you free them up to spend more time focusing on more significant problems without being pulled in too many different directions.
Proper automation is the first step to a healthier business, so we’ve collected some of the best office automation tools on the market today to help you find new efficiencies in your business.
Best Office Automation Systems for 2022
The two biggest and most-used programs are Microsoft 365 (previously Office 365) and Google Workplace (formerly G-Suite). Both systems provide you with a custom email for your business as well as a variety of apps for sharing documents, managing calendars, video conferencing, team collaboration, and more.
On both systems, the more storage and user accounts you need, the more you’ll pay per month. The higher-priced plans also come with more security and support. Both systems also come with an array of applications to help you catalog and store your data in an accessible way.
While Google’s apps—Drive, Sheets, Docs, and more—are all online, Microsoft’s applications are all installed on your computer, so you can use them when you’re offline as well. Microsoft’s desktop apps like Excel and Word have more advanced features than Google’s cloud counterparts, so if you’re looking for more features in regards to graphics or number crunching, 365 is a good fit for your business.
For most businesses, Workplace or 365 will provide almost everything your team needs in terms of automation and is easily accessible. Depending on what line of work you’re in, these other tools might be a helpful addition.
Sage 50cloud
Formerly known as Peachtree, Sage 50cloud is accounting software for your business. Easily view and manage your cash flow, payments, inventory, payroll, and more. The better organized your finances, the more complete business reports you’ll have, leading to more informed business decisions.
Netsuite
Oracle Netsuite is a cloud-based, all-in-one enterprise resource planning (ERP) system for accounting, supply chain, customer relationship management (CRM), human resources, marketing automation, and more.
With Netsuite, like Google Workplace, your company is not responsible for servers, software installation, or upgrades. That is all done by Oracle.
Quickbooks
Quickbooks by Intuit is accounting software to help you manage your money. Quickly see your profits by week, month, or quarter, manage your payroll and taxes promptly and efficiently, and track your expenses and projected profits.
Sharepoint
Sharepoint is a Microsoft cloud-based service that allows your team to share data and files across your network easily. It will enable you to create a storage structure within your organization, enhancing communication.
Hubspot
If you’re looking to improve your marketing efforts, Hubspot is the key. Hubspot is a cloud-based CRM that aligns your sales and marketing efforts to help you do both efficiently. Store all your contacts and leads in a place that can be accessed by your entire team, making for more informed decision-making.
Zapier
If you’re using multiple tools and there’s no apparent integration between them, Zapier will create one. With Zapier, you create triggers in your business, such as receiving a Facebook message, and an action you’d like to see from that trigger, such as being added to an email list, and Zapier will take care of it.
Zapier handles the busy work of cultivating all your communications into one place so you have more time to grow your business.
How Consortyo Can Help You
For some companies, more than one automation tool is best, and at Consortyo, we’ll do the work of connecting your various devices to work together, so you don’t have to. We know your business is unique, so we customize our network management to your needs.
Whether you’re starting from scratch in your office automation or are unsure if you’re using the right tools, we’re here to find your perfect fit.
Consortyo handles all your network and security needs, so set up a free consultation today to see how we can level up your business.